Privacy Policy
Last Updated: 05/02/2025
At Anytime Creativity, we are committed to protecting your personal data and privacy. This Privacy Policy outlines how we collect, use, store, and share your personal information in compliance with the General Data Protection Regulation (GDPR).
1. Data Controller
Anytime Creativity Limited is the data controller responsible for processing your personal data. You can contact us at:
- Company Name: Anytime Creativity Limited
- Email: info@anytimecreativity.com
- Address: 47 Clonturk Park, Drumcondra, Dublin 9, D09E6X9
2. Personal Data We Collect
We collect the following types of personal data from users participating in our platform:
- Identification Data: Name and email address
- Usage Data: Interaction data with the platform, such as challenge participation, feedback submissions, and activity logs
- Device Information: Browser type, IP address, and operating system (for security and troubleshooting purposes)
- University/Institution Data: If applicable, associated university or institution name
3. How We Use Your Data
We use your data for the following purposes:
- To communicate directly with you regarding platform activities, updates, and support
- To facilitate participation in challenges, track progress, and issue digital badges
- To improve our platform by analysing user feedback and interaction data
- To comply with legal obligations and protect the security of the platform
4. Legal Basis for Processing Your Data
We process your personal data based on the following legal grounds:
- Consent: When you sign up for our platform and provide consent, we use your personal data to communicate with you and facilitate your participation.
- Legitimate Interests: For purposes such as platform security, user support, and analysis of non-personally identifiable usage data.
- Legal Obligation: When required to comply with regulatory and legal requirements.
5. Data Storage and Security
- Your personal data is stored on secure servers hosted by Amazon Web Services (AWS) in Ireland.
- We implement technical and organisational measures to protect your data against unauthorized access, alteration, disclosure, or destruction.
- AWS provides robust security infrastructure, ensuring compliance with EU data protection regulations.
- User data in the Anytime Creativity platform is backed up regularly and stored for up to one year, after which it is deleted.
- The only personal data stored is the name of the user and email address.
6. Data Sharing and Disclosure
We may share your data with:
- Third-Party Service Providers: To help manage communication (e.g., email providers) and platform functionality, ensuring GDPR compliance.
- University Collaborations: If the university you are enrolled in is involved in managing platform activities, we may share necessary data, with your consent, to enhance your learning experience.
- Legal Authorities: If required by law or to enforce our rights, we may share data with legal authorities.
- Company Staff, Contractors, and Partner Agents who require access for the operation of the platform.
- Our CRM database supplier: Hubspot, Inc. (No student or user data is stored here, only buyer details.)
7. Data Retention
We retain your personal data for the duration of your use of the platform and for 12 months after account inactivity, unless required by law or necessary to resolve disputes or enforce agreements.
8. Your Rights Under GDPR
You have the following rights regarding your personal data:
- Right to Access: Request access to the data we hold about you.
- Right to Rectification: Correct any inaccuracies in your personal data.
- Right to Erasure (Right to be Forgotten): Request the deletion of your personal data.
- Right to Restriction of Processing: Restrict the processing of your personal data under certain conditions.
- Right to Data Portability: Receive your data in a commonly used format and transfer it to another service.
- Right to Withdraw Consent: Withdraw consent at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, please contact us at info@anytimecreativity.com.
If you have a concern about the way we are collecting or using your personal data, please raise your concern with our Data Protection Officer: Jack Brophy or directly with the Information Commissioner’s Office at https://www.oic.ie/en/.
9. Security of Your Data
We take data security seriously and have implemented strict security measures:
- Access to your data is strictly controlled.
- Our online CRM supplier Hubspot, Inc. complies with the Privacy Shield Framework and GDPR regulations.
- We do not provide your personal information to third parties for direct marketing.
- We do not outsource any data storage or processing beyond Amazon Web Services (Ireland).
10. Data Breach Notification
In the event of a data breach that may pose a risk to your rights and freedoms, we will notify affected users as soon as possible via email. We will also report the breach to the relevant data protection authorities in accordance with GDPR requirements.
11. Updates to This Privacy Policy
We may update this Privacy Policy periodically. Any changes will be communicated via email or through the platform. We encourage you to review this policy regularly.
12. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:
- Email: info@anytimecreativity.com
- Address: 47 Clonturk Park, Drumcondra, Dublin 9, D09E6X9
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